View Full Version : File sharing for small businesses

I'm hoping someone out there can answer a couple questions about using file sharing/cloud storage for a small business. I'm setting up a business working from home outsourcing data entry/administration/customer service for other companies & will need to share fairly large files with clients. I've used file sharing (e.g. Google & drop box) for my (minimal) personal file sharing but now I'm looking at options for file sharing as a business. I will be sharing large files with external organisations so will be paying for one of the extra storage services, probably Google drive or Dropbox, but I have a couple of questions about accessing files & giving access to customers:
A) Would my clients be able to actually download the files I share with them for use on their own servers, or would they only be able to access them through the specific Google drive/Dropbox?
B) Would my clients need to have accounts with the file sharer (Google/Dropbox) before they're able to access files?
c) I've been looking at the costs associated with using file sharing for business, e.g. extra storage, & I'm a bit confused about some of the information available. I've looked at some of the specifications & comparison sites & some of them seem to say that when you're using a paid-for service or using it for commercial purposes you have to pay for each user - but they don't clarify what constitutes a 'user'. For instance, if I'm sharing files with external companies, rather than colleagues within my company, would the companies be classed as 'users' & if they had their own Google or Dropbox account would I still need to pay for them to access shared files.
D) Can anyone suggest any specific file sharing programmes that would be suitable for small businesses sharing large files, but relatively inexpensive?

In both cases, you can share documents with others. This usually entails flagging the document as public, or moving it to a public folder, and then sending an email to the other person with a link to that document. They don't need a Google or Dropbox account to access and open the document, and (depending on what kind of document it is) they are usually able to download it as well.

One of the advantages to storing documents in the cloud is that people can work on them simultaneously, or can make changes to the document in the cloud and save them, thus sparing everyone the round robin emails with updated versions of said document attached. Just something to consider.

Dropbox's use of the "public" folder I found very useful when sharing specific files to clients. However, DropBox isn't secure; not sure if any of them really are. However, the one I am going to reference must have some security for they are even HIPAA compliant.


Check it out. It will cost you but in the end the good stuff costs money, the okay stuff doesn't.